Translations:Access to files of users leaving a project/4/en

Here are some actions you should take while the departing user's account is still active:

• If they own many files, ask the user to compress them first with tar, zip, or some other such tool. For help with archiving data, see Handling large collections of files. For directory access permissions, see the Sharing data wiki page and its parent page Storage and file management. For further assistance, contact technical support.
• Ask the user to identify any data that should be archived and copy them to a portable USB drive, an external hard drive you may have in your lab, or to your own account on an Alliance system. Lots of copies keep stuff safe!
• On the other hand, storage is limited and can be expensive, so once any important data have been secured, ask the user to delete everything that can reasonably be deleted.
• If there is anything you have good reason to keep on Alliance storage systems, move it from the user's account to your own before this person leaves. If the person becomes incommunicado, intellectual property rules may delay or even forbid us from moving data from this account to your own. IP rules vary from institution to institution, so it would be wise to familiarize yourself with those rules for your own sake.